Summary & FAQ’s
What is included? – A single exhibition stand includes 1 6ft x 2ft table with black table cloth & 2 chairs, space approx. 2m x 1.8m. If you require an electrical power supply, this must be purchased separately at a cost of £40 per 13 amp supply.
What time and when can I set up my stand prior to the event? - Access will be available between 3-8pm on Wednesday 27th February.
What time can I set my stand up on the day? - Thursday 28th February between 7 – 9am. Please note: All stands must be fully set up by 9.30am ready for the doors opening to the public at 10am.
Floor plan - The floor plan has been finalised and exhibition stands have been allocated. Please take a look at the floor plan here and familiarise yourself with the floor layout.
Car exhibition/displays – exhibitors that have booked larger stands and that have heavy equipment i.e car dealers, MUST set up the day before (Wednesday 27th February. Once these stands are in place, access can be permitted to the remainder of the floor space. Please note - vehicles should have the minimum amount of petrol/diesel and drip trays be placed underneath. Access will be provided to those larger stands/cars between the hours of 10am - 2pm, please arrive within these times to enable you to set up your stand.
Where do I go to set up my stand? – Exhibitors are required to access the Exhibition Hall via the rear entrance to the Grandstand, off Leger Way. Please turn right after the Grandstand and proceed round to the clock tower.
Removal of Exhibits – No exhibit can be dismantled, packed away or removed until the event has ended. The exhibitor must ensure that all exhibits are removed from the premises by 6pm on the day of the event.
Display/Stand Design – The event will be open to visitors during the times advertised and the exhibitor must ensure that his stand is ready at least half an hour prior to the opening of the event. Stands must be fully staffed at all times. We reserve the right to remove any materials or literature considered to be of an obscene or objectionable nature and remove any exhibit considered to be unsafe. Compensation will not be given.
Equipment – We reserve the right to require the exhibitor to remove anything from its stand which is not appropriately certified or which is deemed as unsuitable. The exhibitor will indemnify the organiser against all actions, costs, claims and demands in respect of any breach of the provisions of this clause.
Will food and drinks be available on the day? – Refreshments will be available in the exhibition hall on the day from 7am to 3pm. Please note these are NOT free of charge.
Will I have internet access? – Yes, Wi-Fi access is available free of charge, however clients will be asked to create an i-cloud account for access.
How many people do I need to man my stand? – We would recommend two people per stand to allow for comfort breaks, networking etc. If this is not possible, there will be members of the Business Doncaster team to assist throughout the day, wherever possible.
Electrical equipment – all electrical equipment will require a current PAT certificate.
Food & Drink Product Samples – Product sampling will be permitted however all food sampling must be bite sized and served in single units. Samples must be offered as free of charge and suitable disposable utensils (e.g. cocktail sticks) must be provided for visitors use and provisions must be in place to ensure that utensils are not reused. Any exhibitor that wishes to carry out food sampling will be required to provide a copy of their basic food and hygiene certificate (which must be dated within the previous three years).
Exhibitor Car Parking – FREE car parking is available for exhibitors, off Leger Way. Please turn right after the grandstand and proceed round to the clock tower.
Delegate Car Parking – FREE car parking is available opposite the main entrance of the racecourse.
Disabled Access – Doncaster Racecourse is fully accessible for disabled visitors including disabled toilet facilities. If you require any assistance at the venue, stewards and event organisers are available.